NIH-funded researchers who share data with an NIMH Data Archive (NDA) data repository agree to the applicable Data Sharing Terms and Conditions in the table below. Researchers are expected or required to deposit data (including, but not limited to, clinical, genomic, imaging, and phenotypic data) from experiments involving human subjects into this infrastructure. All data should be de-identified and should be collected from subjects who have broadly consented to share their data for research use or who have consented to share their data for research, with data use limitations.

Data will be shared with authorized users upon publication (via an NDA Study) or 1-2 years after the grant end date specified on the first Notice of Award, as defined in the applicable Data Sharing Terms and Conditions.

Submission Cycles

Data submission can start at any time. Per the NDA Data Sharing Terms and Conditions, NDA Collections' Data Expected section should be complete within six months of the grant award. The Data Expected section will be accessible in your NDA Collection only after you submit your NDA Data Submission Agreement (DSA), so don’t wait to submit your DSA.

We encourage researchers to begin defining their Data Expected section as soon as possible, allowing the NDA Data Curation team sufficient time to map data collection instruments to the NDA Data Dictionary. More information on requesting changes to existing data structures in the NDA Data Dictionary, creating new data structures, and information on how to submit data can be found in the Data Submission tutorial. Data submission must be completed through the NDA Validation and Upload tool. More information regarding NDA's Data Harmonization Approach can be found here.

All data collected are expected to be submitted to NDA biannually, as detailed in the NIMH Data Archive Data Sharing Terms and Conditions Post-Award Milestones and Timeline section. Standard NDA data submission deadlines are January 15th and July 15th each year. NIAAADA deadlines are April 1st and October 1st. Alternative submission dates may be approved by NDA and the NIH Program Officer. Subject-level data should be submitted in the data submission cycle following data collection (for individual variables) or data generation (for derived variables). The first data submission date is the second cycle after the grant is awarded. For example, if the grant is awarded in February 2020, the first data submission is expected by January 15, 2021.

NDA Bi-annual Submission Deadlines:

• January 15^th
• July 15^th

NIAAA_DA Bi-annual Submission Deadlines:

• April 1^st
• October 1^st

If you have specific questions regarding which of your data falls into which category, please contact your program officer.

Related Notices

• Notice of Data Sharing Policy for the National Institute of Mental Health (NOT-MH-23-100)
• Data-Sharing Policy for Human Subjects Grants Research Funded by NIAAA_DA (NOT-AA-23-002)