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Workspace

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helpcenter.general-query.selected-filters-workspace

NDA Help Center

Workspace

The NDA Query Tool provides a powerful interface to identify and access data. It enables users to select one or many types of queries, typically following a keyword search. Then, users add these selections to their Workspace.

The Workspace is the intermediate place for selecting and reviewing filters before submitting them to the Filter Cart. Once queries have been added to the Workspace and verified, the next step is to submit them to the Filter Cart.

Multiple selections from the same filter type will result in those selections being applied with an ‘OR’ condition. For example, if you add a Data from Labs Filter with selections for NDA Collections 2112 and 2563 to an empty Workspace, the subjects from NDA Collection 2112 ‘OR’ NDA Collection 2563 will be added to your Workspace even if a subject is in both NDA Collections. You can then add other Data from Labs filter to your Workspace which further extends the ‘OR’ condition.

When combining other filters with the GUID filter, please note the GUID filter should be added last. Otherwise, preselected data may be lost. For example, a predefined filter from Featured Datasets may select a subset of data available for a subject. When combined with a GUID filter for the same subject, the filter cart will contain all data available from that subject, data structure, and dataset; this may be more data than was selected in the predefined filter for that subject. Again, you should add the GUID Filter as the last filter to your cart. This ensures 'AND' logic between filters and will limit results to the subjects, data structures, and datasets already included in your filter cart.

If a different filter type is added to your Workspace, or a filter has already been submitted to the Filter Cart, the operation then performs a logical ‘AND’ operation. This means that given the subjects returned from the first filter, only those subjects that matched the first filter are returned by the second filter (i.e., subjects that satisfied both filters). Note that only the subjects specific to your filter will be added to your Filter Cart and only on data shared with the research community. Other data for those same subjects may exist (i.e., within another NDA Collection, associated with a data structure that was not requested in the query, etc.).

Additional Tips:

  • You may add filters without an account, but to create a data package or add data to a study you will need to create an NDA user account and apply for access. Most data access requires that you or your lab are sponsored by an NIH recognized institution with Federal Wide Assurance (FWA). Without access, you will not be able to obtain individual-level data.
  • Once you have selected data of interest you can click the 'Create data package / Add data to Study button' on the Filter Cart, this will take you the Data Packaging Page where you can:
    • Create a data package - This allows you to specify format for access/download
    • Add data to a Study - Add the selected data to an NDA Study allowing for a DOI to be generated and the data to be linked directly to a finding, publication, or data release.
    • Find All Subject Data - Depending on filter types being used, not all data associated with a subject will be selected. Data may be restricted by data structure, NDA Collection, or outcome variables (e.g., NDA Study). ‘Find All Data’ expands the filter criteria by replacing all filters in your Filter Cart with a single Query by GUID filter for all subjects selected by those filters.

Frequently Asked Questions

  • What is a Filter Cart?
    Viewable at the top right of NDA pages, the Filter Cart is a temporary holder of data identified by the user, through querying or browsing, as being of some potential interest. The Filter Cart is where you send the data from your Workspace after it has been filtered.
  • How are selections from different tabs represented in the Workspace?
    Selections that have been added from different tabs are shown in the Workspace by the filter name they were created under. For example, when users add data to the Workspace from the ‘Data Dictionary’ tab, queries show up under a heading Filter: Data Dictionary. When users add to the Workspace from ‘Data from Labs’, queries display as Filter: Data from Labs. This allows you to review all the queries by differentiated tabs prior to putting the data from your Workspace into your Filter Cart.
  • What do I do after filters are added to the Filter Cart?

    After filters are added to the Filter Cart, users have options to ‘Create a Package’ for download, ‘Associate to Study Cohort’, or ‘Find All Subject Data’. Selecting ‘Find All Subject Data’ identifies and pulls all data for the subjects into the Filter Cart. Choosing ‘Create a Package’ allows users to package and name their query information for download. Choosing ‘Associate to Study Cohort’ gives users the opportunity to choose the Study Cohort they wish to associate this data.

  • How do I see all data associated with the subjects in my Filter Cart?
    Only pertinent data to the type of filter added is seen in the Filter Cart. For example, if a data structure is selected and added to the Workspace and then the Filter Cart, only those data within that specific structure are seen. To see all data for a set of subjects across structures, NDA Collections, or other containers, use the ‘Query by GUID’ option for the subjects of interest, or select ‘Find All Subjects’ from within the Filter Cart. After adding another type of filter, all subjects currently in the cart are captured and return all data associated with them. NOTE: ‘Query by GUID’ and ‘Find all Subject Data’ require that you are authenticated and have access to at least one of the NDA data repositories or NDA Collections.
  • How does Filter Cart Boolean logic work?

    The Filter Cart currently employs basic AND/OR Boolean logic. A single filter may contain multiple selections for that filter type, e.g., a single NDA Study filter might contain NDA Study 1 and NDA Study 2. A subject that is in EITHER 1 OR 2 will be returned. Adding multiple filters to the cart, regardless of type, will AND the result of each filter. If NDA Study 1 and NDA Study 2 are added as individual filters, data for a subject will only be selected if the subject is included in BOTH 1 AND 2.

    When combining other filters with the GUID filter, please note the GUID filter should be added last. Otherwise, preselected data may be lost. For example, a predefined filter from Featured Datasets may select a subset of data available for a subject. When combined with a GUID filter for the same subject, the filter cart will contain all data available from that subject, data structure, and dataset; this may be more data than was selected in the predefined filter for that subject. Again, you should add the GUID Filter as the last filter to your cart. This ensures 'AND' logic between filters and will limit results to the subjects, data structures, and datasets already included in your filter cart.

  • How do I create a data package?
    Once one or more query tools add data to the Filter Cart for download, data can be viewed and edited in the cart panel located in the upper right-hand corner of the page. Clicking ‘Create Data Package/Add to Study’ takes you to the Data Packaging Page. On the Data Packaging Page, data returned by the query is viewable. The panel to the left displays the source NDA Collections of all the data, and the panel to the right displays a list of all the Data Structures included. Users can check or uncheck NDA Collections and Data Structures to remove or include in each newly created package. Individual subjects must be in both a checked NDA Collection and a checked Data Structure to be included.

Glossary

  • Add to Filter Cart
    Once queries are added to the Workspace and verified, the next step is to submit them to the Filter Cart.
  • Clear Selections
    The Clear Selections button allows you to remove selections that you made prior to adding them to your Workspace. It does not clear your Workspace, Filter Cart, or search results.
Contact NDA Help Desk

Data Dictionary: Data Elements

Search over 300,000 individual data elements (questions, variables, fields) from over 2,000 data structures \ (data collection instruments) in the NDA Data Dictionary.

NDA maps identical data elements across multiple data structures. Expand search criteria by adding the same data element filters for the same element across different data structures.

While data elements may be identical across structures, the data collection context may be different and should be considered prior to secondary analysis.

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Distribution for DataStructure: and Element:
Chart Help

Filters enable researchers to view the data shared in NDA before applying for access or for selecting specific data for download or NDA Study assignment. For those with access to NDA shared data, you may select specific values to be included by selecting an individual bar chart item or by selecting a range of values (e.g. interview_age) using the "Add Range" button. Note that not all elements have appropriately distinct values like comments and subjectkey and are not available for filtering. Additionally, item level detail is not always provided by the research community as indicated by the number of null values given.

Filters for multiple data elements within a structure are supported. Selections across multiple data structures will be supported in a future version of NDA.

Request Data Distribution Info

Email the NDA Helpdesk at NDAHelp@mail.nih.gov to request data distribution information for this data element.

helpcenter.general-query.elements

NDA Help Center

Data Elements

The Data Elements tab includes all Data Elements from all Data Structures within NDA. Data Elements can belong to multiple Data Structures. Expanding a Data Element will show the Data Structures to which it belongs and allow adding the Data Element or entire Data Structure to your workspace. You can also see a chart of data distribution for that Data Structure Data Element combination. Creating a Data Element filter allows further filtering by specific values or ranges of values.

When adding Data Elements to your workspace, only results from that Data Structure and Data Element combination will be included. To add results from the same Data Element on multiple Data Structures, add a new Data Element filter per Data Structure you are interested in.

Frequently Asked Questions

  • What is the benefit of adding Data Elements instead of just the Data Structure?
    Defining the Data Elements and whether they are used as a Primary or Secondary outcome helps to further characterize the data used in the analysis. Furthermore, when you select Edit Measure at the Data Element level you will see and can further define the subject/age records specific to that measure and cohort.

Glossary

  • Data Element
    Intended to be re-used as much as possible to honor harmonization standards, a Data Element is an individual item (variable/field) within a Data Structure that represents a question/field on an assessment or a discrete data point.
  • Data Structure
    A defined organization and group of Data Elements to represent an electronic definition of a measure, assessment, questionnaire, or collection of data points. Data structures that have been defined in the NDA Data Dictionary are available at https://nda.nih.gov/general-query.html?q=query=data-structure
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