Your Grant Application and Data Management and Sharing (DMS) Plan

Applications submitted to or assigned to NIAAA on or after January 25, 2023 must follow the Final NIH Policy for Data Management and Sharing (NOT-OD-21-013) and provide a Data Management and Sharing (DMS) Plan. Per NOT-AA-23-002, for grants involving human subject data, NIAAA expects the data to be submitted to the NIAAA-sponsored data repository, the NIAAA Data Archive (NIAAADA). Per NOT-OD-22-195, the DMS Plan should be included in the “Other Plan(s)” attachment field of the PHS 398 Research Plan Form. Applicants to NIAAA are strongly encouraged to provide specific information described in Notice of Guidance for Data Management and Sharing Plans for the National Institute of Alcohol Abuse and Alcoholism (NIAAA) (NOT-AA-23-001).

As part of your DMS Plan, you will also need to consider the following:

• Informed Consent: All participants whose data will be shared through NDA must have provided appropriate informed consent. As a resource for the community, NIH has developed a resource for developing informed consent language in research studies where data and/or biospecimens will be stored and shared for future use. A plain language description of the NDA for use in developing informed consent documents is available below, but please be advised that the NDA does not provide feedback on specific informed consent language.  Click the link below to download:

NIAAA_DA Sample Informed Consent Language
Last modified on Aug 5, 2019

For guidance on Informed Consent for Research Using Digital Health Technologies, click here.

• Global Unique ID (GUID): When data are uploaded to NDA, each study participant will need an associated Global Unique ID, or GUID. This identifier is created using a free tool maintained by NDA and your NDA user account. To create a GUID you will need to collect a set of information from the participant's birth certificate, and account for this in your informed consent documents and with your IRB. For information on what needs to be collected and how to tool is used please visit our full page on the NDA GUID.
• Budget Estimation - There is a labor cost associated with data sharing. This cost should be planned for and included in your grant application budget. An NDA Data Submission Cost Estimation Tool is provided below to help you calculate a reasonable budget estimate based on the nature and size of your project. The output of this tool should be included within your application, ensuring that you have the necessary resources to share your data. Click the link below to download:

NDA Data Submission Cost Estimation Tool
Last modified on Sep 29, 2022